Online Board Room
Online boardroom is a real-time meeting that makes use of online software for conferencing. The software lets participants communicate with each other using an internet camera and speaker so that they can see each other’s faces and hear each other. The software allows users to share their screens, and work together on documents. Zoom and GoToMeeting are two of the most well-known online meeting rooms.
Virtual conferences are more difficult to keep attendees focused than face-to-face ones. Participants must resist the temptation to check their emails or text messages and may struggle with distractions such as pets and children. The difficulty in keeping people focused on the conversation is one reason why some board members prefer to meet face-to–face.
Board meetings are often formal and important events, where the Board reviews organisational performance and determines the future strategy and provides oversight to management. In some organizations, the Board will meet in their own dedicated boardroom. Other organizations might choose a venue that is reflective of the importance of the occasion, such as an event centre or hotel.
Utilizing board portals for virtual meetings can lower the cost and complexity of governance processes. It eliminates the need for physical books of the board, which require a large investment in paper, printing and binding, as well shipping costs. It also decreases the time required to create and distribute materials for boards and also reduce the risk of sensitive information being exposed via email or personal file sharing systems. A good portal for board members should offer security features like robust Q&A as well as an audit trail of all user activity. It should be compatible with several devices and operating system such as iOS and Android.